Free school meals and clothing grants

Guidance on completing the form

We accept applications for the following school session from July each year.

You can apply once per academic year for one child or more.

Where to send the application form

Email your form to fsmawards@midlothian.gov.uk.

Important: please follow this advice to reduce the risks of sending personal information by email:

  • Do not use a shared device to send your email.
  • Do not use an unsecured or public WiFi network to send your email.
  • Before sending, double check the email address you are sending to is fsmawards@midlothian.gov.uk 
  • After sending, delete your personal documents from your sent email.

Evidence that you receive Universal Credit

  • We need a copy of your full Universal Credit statement.
  • Your monthly earned income (Take Home Pay) must be under £625.00.
  • We can only process or approve your application when we receive the evidence of your first Universal Credit payment.

How to access your Universal Credit statement

Log in to your online journal. This will take you to your home page:

  1. select “Payments”
  2. select “See details of Universal Credit statement”
  3. print full up-to-date statement. The option to print is at the top right hand corner.
  4. Check your Take Home Pay is showing in the main body of the statement.
  5. If not, check the Help & Support Section of your statement. Click on the small cross symbol + and select Other Types of Support.

We will not accept an incomplete statement.

Evidence that you receive Income Support, Job Seekers Allowance or Employment & Support Allowance

  • If you are a Midlothian resident, we should be able to check your income on our system.
  • If you have only just started receiving benefits, we will need a letter from the Job Centre dated within the last 6 months as proof of your benefits.
  • If you have recently moved to Midlothian from another Local Authority, we will need a letter from the Job Centre dated within the last 6 months as proof of your benefits.

Evidence that you receive Child Tax Credits only

  • We need a copy of your full up to date Tax Credits Award Letter for the current financial year.
  • The correct letter will have TC602 printed on the bottom left hand corner.
  • Your annual income must be under £16,105.00.

Evidence that you receive Child Tax Credits AND Working Tax Credits

  • We need a copy of your full up to date Tax Credits Award Letter for the current financial year.
  • The correct letter will have TC602 at the bottom left hand corner.
  • Your annual income must be under £7500.00.

How to apply for support under part IV of the immigration and asylum act 1999

You should seek advice from Children’s Services:

Screenshots of evidence

We will only accept clear readable screenshots. Please email them to fsmawards@midlothian.gov.uk.

Payment of Clothing Grant

  • Payment of £120.00 per primary pupil or £150.00 per secondary pupil when eligible.
  • We will only notify you if your application is refused or if we need more evidence.
  • Payment into your bank account will be weekly until the end of September, then fortnightly from October throughout the school year. Please check your account.
  • Unfortunately we cannot pay the grant into a Post Office account, because they cannot receive Bacs payments.

Contact us if you have not received payment 6 weeks after applying. Our contact details are on the application.

How to know if free school meals have been set up

If your application is approved, it is updated instantly on the school system. You can check directly with the school office.

If your child attends High School, the funds will automatically be paid onto their cards in the morning, which they can check daily.

Please report any problems immediately to the school office.

Change of circumstances

If you no longer receive any of the qualifying benefits, you must tell us immediately. Email fsmawards@midlothian.gov.uk.