Register a death

You need to make an appointment with a registrar to register any death which occurs in Scotland. You have 8 days to do this.

Note: The law allows a death to be registered in any registration district in Scotland.

Arrange an appointment with Midlothian Registrar

Documents to bring

You must take with you:

  • the medical certificate of cause of death (MCCD)

If you have them, please bring the deceased's:

  • birth, marriage and/or civil partnership certificates
  • NHS medical card.

As long as you have the death certificate, do not worry if the other documents are not available. The registrar can still register the death.

Tell Us Once

Tell Us Once is a free service we use to notify government departments, including Department for Work and Pensions and services in the council. You tell us which departments apply and we notify them for you.

To use the service, please also bring along these documents if you have them:

  • the deceased's National Insurance number (including spouse/civil partner's National Insurance number)
  • any documents to do with a government pension or allowance
  • their passport (including expired passports)
  • their driving licence
  • their blue badge/taxi card/bus pass

We will issue a letter and checklist from the Department of Work and Pensions confirming you have used this service, a summary of the information, and a unique reference number if you require further information.

Documents we will issue

We will provide:

  • an abbreviated death certificate (if you require a full certificate this has a fee of £10.00)
  • Form 14 for funeral director (certificate of registration of death)
  • registration privacy notice (tells you what happens to the personal information you provided)
  • resource list of local and national services that can support bereavement and other services that can help with health and wellbeing

If you do not use the Tell Us Once service to inform the Department for Work and Pensions, we will give you a BD8 form so you can notify them yourself.

For more information please visit National Records of Scotland website.

The appointment can take up to 1 hour, including the Tell Us Once service.

Death Certification Review

The Death Certification Review service checks on the accuracy of a sample of MCCDs.

If the MCCD you bring to the registrar is selected, the registration cannot be completed until the review is finished. You may need to return to the registrar to collect the Form 14. The registrar will contact you when the review is completed.

More information is on the Healthcare Improvement Scotland website.

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